Church photo directory image on a desktop with a laptop computer in the background

A New Era of Church Directories

Bid farewell to the complexities of dealing with photo directory companies. With Instant Church Directory, you harness the benefits of a professional church photo directory, minus the hassle. Moreover, you can explore our service free of charge for 30 days. If you don't like it, cancel your subscription and owe nothing.

Gone are the days of printing and distributing a church directory that is immediately outdated. You can produce a professional photo membership directory yourself in just hours. Instant Church Directory is the no-hassle way to create a church directory that is easy to maintain and share.

Instant Church Directory provides the tools to create an online membership directory yourself in just hours, not days. Our program includes all the features of the major church directory software providers out there, at a fraction of the cost. And with the help of volunteers and your current members, you can keep it up-to-date as your church family changes over time.

Take a look below at the online directory features we include to build your membership directory, plus what options are available for administrators, volunteers, and a church member.

What's included with your membership.

You can create your online membership directory virtually from anywhere, using your secure online administrator account. We believe it should be easy to keep your membership directory updated so users can stay in touch with one another.

Church photo directory example photo

Generate a Printable PDF of Your Directory

Use our online member directory template to create a printable version in PDF format of the full directory in 8 1/2 x 11 or booklet-size format (or both). You can choose between full color or black and white, arrange the pages in the order you want, plus select the font options you need (perfect for organizations with elderly members who may need a larger printed roster).

Easy Forms to Enter Family and Individual Contact Information

We take you step-by-step to add any member information details such as photos, addresses, email addresses, phone numbers, birthdays, anniversaries, membership status, and more.

Pastor Letter, Staff and Activity Pages

Our easy-to-use online templates walk you through creating a Pastor letter, staff and activity pages. Staff pages are customizable so you can feature church and various ministry leaders, laypersons and volunteers.

Various Page Layout Options

Choose from several layout options on how your members' information and photos are displayed within your printable PDF directory. Choose the page sequence of your printable directory, too.

Create and Manage Groups

Organize the various roles of your church members such as Sunday school teachers, elders, deacons, prayer groups, preschool teachers and more and view group members at a glance. With the mobile apps or online members' directory website, a group leader will always be able to put a face to a name.

Free Mobile Apps for Your Church Members

Take your church directory on the go using a mobile device. Call, text or email other members from within the app.

Customize Family Label

The Family Label is now customizable, making it useful for residential facilities, charitable organizations, and other groups to tailor the menu language to suit their individual needs.

Import Data Tool

If you would like to import your member data, you can do that easily with the import tool. With this tool, you can upload the majority of your directory data for Families and Individuals. You can create a .CSV file, choose photos to upload, map your fields, upload and even undo an import. Read more about the options and advantages of the data and photo import tool at our extensive help document.

Create a Cover Page

Use our custom page template to upload a cover photo and add your church's details to make a striking cover for your directory.

Upload Custom Pages

With Instant Church Directory, you can upload as many custom PDFs pages as you need. This is perfect for maps, diagrams, budget reports, church history, advertising and more.

Anniversary and Birthday Listings

As you enter members' birthdays and anniversaries, we automatically compile a listing by month that can be included in your printed directory PDF or viewed on the online members' directory website or on the mobile app.

Free Online Members' Directory Website

Enable your online membership directory to be viewed by members on our online members' directory website. Each member creates their own unique login with a verified email address and password.

Premium Feature

Custom Color and Branding

Add your church or organizational logo. Set your brand colors to display on the mobile apps and online members' website. Learn more about premium features.

Premium Feature

Unlock Additional Customize Menu Labels

Our Custom Menu Labels feature lets you tailor your directory’s language to better align with your organization’s unique characteristics.

Try Instant Church Directory for 30 days FREE.

Administrator Features

As a directory administrator and account holder, the membership management of your directory is your primary role. In addition to creating or editing anything in your directory, an administrator can:

A photo of a computer showing the directory administrator account features onscreen

Manage Editors & Volunteers

Empower your directory management by enlisting up to three additional editors (or volunteers) to assist in maintaining your directory's accuracy and currency. Need more than three editors? Check out the premium membership to upgrade to unlimited editors.

Approve or Reject Members' Submission Requests

Review members' submissions for acceptance in the directory. If something is questionable, simply reject it.

Maintain Your Account Information

Update your contact name, address, payment information and more online with your administrator access.

Premium Feature

Unlimited Editors

The power of community comes alive with our Unlimited Editors feature. If you need more than 3 editors or volunteers on your account, consider subscribing to the Premium subscription. Learn more about this subscription option here.

Enable Mobile Apps & Online Members' Directory

Once enabled, your membership directory can be viewed online or on our free mobile apps. Members just create a unique login using their email address and password.

Invite Members to Upload Their Information

Need photos or other information from a new member? Just send them an email directly from their family or individual entry in your administrator account.

See Who has Logged Into the App

Access who has logged into the directory via the mobile app, confirm their email address or see the date of their last successful login. Perfect for troubleshooting login issues with your members.

Try Instant Church Directory for 30 days FREE.

Volunteer Features

As a directory editor, you are granted access to assist the directory administrator to create, maintain and share the directory. Editors, as well as administrators, also have the ability to:

Photograph of woman looking at computer screen assisting with the maintenance of the church directory

Add or Edit Directory Information

You can add or edit families, individuals or staff members, update the Cover Page or Pastor Letter and add activity pages. You have the ability to make changes to your directory to help keep it accurate.

Review Members' Update Submissions

Check members' submissions for accuracy and accept them to keep your directory current. Or if you choose, you can reject any submission you feel does not fit your church's directory standards.

Choose Layout and Create a PDF Directory

You can choose which pages to include in your printable directory PDF and choose the order in which they appear.

Request Photos from Members

Missing a member's photo? Just email them directly from the directory account to send a photo for inclusion in the directory!

Receive Submission Notifications

If you have new submissions from members, you will be sent an email each morning. You can then view and approve the changes.

Member Features

A online member directory is all about helping members stay connected and get to know one another. As a member of a church that utilizes Instant Church Directory, you can:

Photograph of man looking at his smartphone accessing the directory.

Download the Free Mobile App

If your church chooses to enable this feature, download the mobile app from the Google or Apple stores. Create a login using your email address in the directory and a personal password. Once verified, you can view the directory from your mobile phone or tablet.

Submit Changes to Your Personal Information

As your life changes, you can submit updates to your information listed in the church directory. Log in to the mobile app or online members' directory website to edit and submit any changes for approval from your directory administrator.

Stay in Touch With Other Members

Search for a family or member, and then email, call or text or launch a map with directions — right from your device. The apps also provide listings for birthdays and anniversaries, so you can keep in touch on special days without having to look up phone numbers or addresses.

View the Directory online

If your church enables this feature, visit the members' website and create a unique login using your email address found in the directory and a personal password. Once verified, you can view the directory from any computer or device with an internet connection.

Upload Your Own Photo for Approval

As a member, you may submit an updated photo for approval as often as you'd like. If you've had new family photos taken or have a favorite selfie you'd like to share, you can upload the photo in just a few clicks.

To learn more about Instant Church Directory, view our help documents at

Start today! Cancel at any time.

Flexibility is at the heart of our service. If you need to discontinue or adjust your membership, it's easy to do so. Opting for either a yearly or monthly plan provides you with the flexibility to fit your budget. Plus, you can cancel whenever necessary, all at the simple click of a button.